We are inclined to take Microsoft Outlook for granted. In fact, we’ve been using this program to read email messages and manage our schedules for years now. Nonetheless, Microsoft Outlook is a remarkably powerful program. If you want to get the most out of it, it’s time to explore some of its hidden features. Here are three key tips that can help you save time and work more proficiently when connected to Microsoft Outlook.
Eliminate the Clutter
You probably have “Conversation View” turned on in Outlook presently. This view helps keep conversations neatly organized into one thread. You can find the needed email without having to search through days of backlogged emails. There is a possible pitfall to this view however. Newer conversations can become very messy with repetitive quoted text. Turning off this quoted text is very simply with Outlook. Right-click the conversation thread and select “Clean Up Conversation.” All the unnecessary duplicate copies will now be removed from the individual emails in the conversation thread.
Say it in a Picture
Using screenshots in your emails is always an excellent way to effectively help convey your message, particularly for IT support issues. Inserting a screenshot into your email is very simple with Outlook. All you have to do is click the “Insert” tab and then select the “Screenshot” option. From here, Outlook will generate images of all the windows open on your desktop. Choose the best suited one and it will be inserted into your email.
Take Out the Trash
Did you know that all those old emails in your trash folder are using up lots of valuable space? It can be easy to neglect to empty our email trash. Outlook has made that straightforward too! Select the “File” tab and then select “Options.” Go to the “Advanced” section and look for the “Start” and “Exit” options. By checking the box after “Empty Deleted Items” when exiting Outlook, this will permit Outlook to automatically get rid of your trash folder each and every time you quit the program.