The pointing device, or mouse, is one of the integral parts of our computer platform. Without it, we would have a tough time navigating today’s complicated software. While the mouse is useful in office suites like Microsoft Office 365, there are times when it seems like it’s a waste of effort. Microsoft agrees, and as such, has implemented keyboard shortcuts to make some operations more efficient.
If you use Office 365, you probably spend a large percentage of time using Outlook. Here are some time saving Outlook keyboard shortcuts. These will work with both Windows and Mac operating systems.
Control + 1: Pressing this will switch to Mail. If you’re using a Mac, press command + 1.
Control + 2: This shortcut will switch to your Calendar. On the Mac press command +2.
Control + 3: This shortcut will open your Contacts. On the Mac press command + 3.
Control + Shift + M: This shortcut will open the compose a new message window. You can press this from anywhere in Outlook. On the Mac press command + Shift + M.
Control + Shift + A: When you press this, you’ll be able to set a new appointment. You can press this from anywhere in Outlook. On the Mac press command + Shift + A
F3: This shortcut will open the search pane. On the Mac you can press command + F3
Control + , or .: With a current message open you can press control + , (comma) to switch to the previous message in your Inbox, or press control + . (period/full stop) to switch to the next message in your Inbox. Pressing command + , or . will do the same thing on a Mac.
Control + Enter: When you have an email message open, pressing these keys will send the email. The Mac shortcut for this is command + return.
F4: If you press F4 Office 365 will close. To close the program on a Mac press command + Q
These are the most common shortcuts for Office 365. If you’d like to learn more Office 365 shortcuts or time saving tips, please contact us.