Welcome back to our Microsoft 365 (formerly Office 365) Spotlight series. In our first entry, we highlighted how Microsoft Teams can take your communication and collaboration capabilities to the next level. In this installment in our Microsoft 365 series, we’ll take a look at Microsoft SharePoint Online, a web-based collaboration tool that can help businesses become more productive and efficient as well as accommodate mobile workforces.
This Microsoft 365 product serves as a cloud-based intranet that streamlines document and information sharing. If you’re looking for a solution to keep your internal team connected and informed, you should consider the SharePoint Online platform. Here’s an overview of some essential information you should know about this solution.
SharePoint Online Overview: A Secure Mobile Intranet Accessible From Anywhere
First of all, it’s important to understand that SharePoint Online is just one of several SharePoint products Microsoft offers. Here are the others:
- SharePoint Server, which can be deployed on-premise
- SharePoint Designer 2013, a free platform for creating workflow-enabled solutions
- OneDrive for Business sync, a desktop app that syncs documents from a SharePoint site or OneDrive for Business to your machine so that you can access them offline
In this blog entry, however, we’ll focus on SharePoint Online specifically. Microsoft delivers this app via the cloud for businesses that have an Microsoft 365 plan or a SharePoint Online standalone subscription. Essentially, it allows you to set up team sites where your staff members can upload and share documents, files, data, news and other resources.
This platform is available for PCs, Macs and mobile devices so your team members can access the intranet and get work done from anywhere. Additionally, you can customize each site to fit the needs of the team/department that uses it.
Key SharePoint Online Features
SharePoint Online facilitates more effective teamwork with the following capabilities.
- Share files and folders across your organization and within team sites.
- Co-create and update files within SharePoint.
- Communicate with your team about news and deadlines.
- Share vital resources using lists, pages and libraries.
- Leverage the platform’s built-in enterprise-grade search function (including type-ahead and smart results) to find the sites, files and people you need.
- Use Power Automate to take care of routine tasks.
- Integrate with other Microsoft 365 apps (e.g., you can bring in sales data from Microsoft Dynamics).
- Safeguard sensitive data and documents with advanced security and compliance features.
Overall, if you’re seeking a solution that will give your team members the tools they need to complete tasks and projects more efficiently than ever, you should look into SharePoint Online.
If you’d like more information about Microsoft SharePoint and/or the full Microsoft 365 suite, our trusted technology advisors have extensive experience working with these solutions and can help you determine whether they’re a good fit for your business. Connect with our advisors today by calling 877-599-3999 or emailing firstname.lastname@example.org.